What is Metadata? (Hint: It's All About the Data)

By: GIS Geography · Last Updated: January 3, 2021

What is Metadata?

Metadata is like an instruction manual for data because it describes the who, what, when, where, why, and how for data.

It’s important because it’s the record we rely on to find out how it was created.

That’s why it has to be detailed, dependable and well-documented. And that’s why we call it the three D’s of metadata.

Today, let’s explore step-by-step the anatomy of metadata, like all the necessary information you have to incorporate.

Table of Contents show

The Metadata Song

But first, here’s a song about metadata that might help you get a better grasp on why it’s so special. And every time you create metadata, remember the song for a bit of extra motivation.

1. Identification

Identification provides a brief narrative of your data. In other words, it summarizes the purpose of your data in a succinct way.

For example, identification assigns the following to your metadata:

Title – Name of the data set.
Description – The features that are in the data set and what they represent.
Keywords – By adding keywords, it helps categorize your data with predefined taxonomy.

2. Contact

The contact information includes details on who developed and makes the data available. For example, it includes the following three entities:

Originator is who developed the data set.
Publisher assists in producing, editing and finalizing the end-product.
Distributor has a main focus on making the data available.

3. Quality

Quality explains the accuracy and standards the data set followed. For example, it includes the horizontal and vertical positional accuracy:

Horizontal accuracy evaluates the ground position quality.
Vertical accuracy exists only when altitude is present.

Quality also evaluates tests of quality including completeness, integrity, and inspections of the data.

4. Spatial Reference

Spatial reference information assigns a geographic extent and coordinate system.

Projection information includes a projection, datum and units. For example, UTM Zones and State Plane are common coordinate systems.
Geographic extent comes in the form of a bounding box, place keyword or thumbnail.

5. Entity and Attribute

Entities refer to the map data type such as points, line, polygons or grids.The purpose of this metadata item is to describe how the spatial information in the data is represented. For the entity attributes, it includes a description with a list of valid values and domains.

6. Lineage

Lineage describes in detail how the dataset was constructed. For example, it lists the processing steps and responsible parties. Each processing step has a date when it took place so users can track changes. It’s like a changelog listing the evolution of the data from start to finish.

7. Legal

The legal section outlines the constraints for accessing and distributing the data. It describes the liability to assure protection of privacy and intellectual property. Metadata includes a security classification which handles the restriction over security concerns. For example, confidential, restricted, sensitive, unrestricted and unclassified are examples of security classification in metadata.

8. Temporal

Temporal information focuses on when the data were collected or updated and how long it’s valid for. It also states the progress such as when future updates are scheduled. The frequency of updates can be anywhere from daily, weekly, monthly or annually.

9. Metadata Reference

The metadata reference section is specific to the metadata. It gives a point of contact when there are uncertainties such as how to cite information when used. The metadata reference has a temporal component for the date it was created and when it will be revised next.

10. Metadata Standard

For GIS metadata standards, geographic data providers follow guidelines from the Federal Geographic Data Committee (FGDC), ISO 19115, EPA, Esri, Inspire and MEDIN. Each schema was developed to best suit their particular requirements and needs. More on this later.

Metadata as XML

Remember that metadata is just an XML file. Each metadata standard follows a specific schema and markup.

Any text editor can open XML files. When you open a metadata file, it incorporates all the key elements in the markup.

<origin>National Aeronautics and Space Administration (NASA)</origin>
<pubdate>2019/05/15</pubdate>

From these two blocks of XML code, you can find that NASA is the originator. Also, the data was published on May 5th, 2019.

Types of Metadata

Several committees from around the world have developed their own guidelines for metadata. In terms of GIS metadata, the most common are as follows:

ISO 19115 is the guideline from the International Standards Organization (ISO).
Federal Geographic Data Committee (FGDC) metadata is largely used in the United States.
Inspire metadata defines standards for 34 spatial data themes for countries in the European Union.
The EPA metadata editor was developed by the Environmental Protection Agency (EPA).

There are tools to translate content from one metadata standard to another. For example, Esri’s metadata translator can convert into a stand-alone XML metadata.

However, keep in mind that not all fields will get carried over. If one field isn’t part of another metadata standard, then it will be missing by default.